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Showing content from https://www.w3.org/2025/11/TPAC/registration below:

TPAC 2025: Registration

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Registration Fees Fee waiver Cancellations Apply for funding

For logistical reasons, we strongly discourage on-site registration. Please make sure you register beforehand.

Payment is the last step of the registration process. Your registration is not confirmed until payment has been made.

Please read carefully the event's participation rules and health rules.

Register for TPAC 2025

Need help? Please contact w3t-tpregister@w3.org.

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The fees will help W3C offset some of the costs.

The fees are displayed in USD, however attendees will be able to pay in their own currency.

The rates below include participation for the events of the whole week.

The fees for participants, observers and guests are as follows:

• In-person participation:

  • Early Bird rate – until 23 August (00:00 UTC): USD 370 [Rate limited to the first 4 persons of a given organization]
  • Standard rate – until 20 October (00:00 UTC): USD 680
  • Late/on-site rate – starting 20 October: USD 875
  • Fee Waiver: No Fee (see below for more details)

• Remote participation:

  • Standard rate – available until 14 November: USD 90
  • Fee Waiver: No Fee (see below for more details)

We invite you to show your support to those who participate actively in W3C groups and who request financial support to attend TPAC, by accepting a 5% fee in addition to the above rates. You have the option to opt-out.

Important: We advise people to confirm their meeting registration and payment before making flight and accommodation arrangements.

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The TPAC 2025 participation fees will be waived for all W3C Invited Experts. You will not be asked to pay for the fees once you complete the TPAC registration form.

We understand that not everyone can afford the TPAC registration fee for a variety of reasons and we do not want any of these to be a barrier to participation.

There are a limited number of fee waivers available for on-site participants, at the discretion of the organizers. The fee waiver operates on a trust basis. Please do not use this option if you can afford the fee.

We make an unlimited number of fee waivers available to remote participants. The fee waiver operates on a trust basis. Please do not use this option if you can afford the fee.

Please contact w3t-tpregister@w3.org to request the fee waiver before filling in the registration form.

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You may switch your registration from on-site to remote, and vice versa, while retaining the same class of registration. (i.e., early bird on-site will convert to early bird remote, and vice versa).

If you need to cancel your registration to the event, refunds will be subject to a cancellation fee (which will vary depending on the registration fee and type of credit/debit cards).

To modify and adjust the fees or to cancel your registration, contact w3t-tpregister@w3.org.

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The TPAC Inclusion Fund and the W3C Invited Experts Support Fund aim to help reduce barriers for W3C participants or for W3C Invited Experts who have shown commitment through their positive contributions to the work of W3C group(s), but who require support to contribute in a more meaningful way at TPAC.

Examples of contributing in a meaningful way may include:

• organizing a breakout session or contributing to the TPAC program
• writing specifications, documentation or tests
• preparing documents such as explainers or drafts for discussion
• reviewing a group’s work and preparing comments for discussion

We will prioritize support of under-represented groups in order to improve diversity of background, gender, experiences, expertise and skills. Applications from participants from the following groups will be prioritized:

• Individuals who work from low- and middle-income economies
• Individuals who represent small organizations or organizations from stakeholder groups or industries not widely represented in the W3C community
• Women and gender-diverse individuals
• Individuals living with a disability

To be eligible, you need to be participating in at least one existing W3C group, have attended last year's TPAC (remotely or in person), have a good track record of attendance to group meetings and uphold the W3C Code of Conduct.

To be eligible, you need to have received the Invited Expert status at least 6 months ago, have attended at least one meeting, be a Chair, an Editor, or a member of the Technical Architecture Group (TAG) or Advisory Board (AB), have a good track record of attendance at group meetings and uphold the W3C Code of Conduct.

Examples of what the funds might help cover:

• TPAC registration cost
• Travel to attend TPAC meetings in the most economic, direct and safe route, booked in advance to secure more economical rates
• Accommodation booked in advance, and within any deadlines provided by the venue to secure the less expensive rate
• Costs of travel and shared accommodation for an additional adult to attend in the role of carer, without whom participation would be impossible
• Cost of insurance policy issued specifically for the travel dates, covering travel and medical expenses.
  Note: if the selected participant has a current annual/employer travel insurance policy, W3C will not cover the cost but a copy of the policy should be presented as a requirement to be reimbursed
• Connectivity expenses to attend meetings remotely

W3C provides childcare on-site free of charge to all TPAC participants who require it in order to be able to participate effectively.

Apply for funding

• 17 July 2025: Applications(*) opening
• 8 August 2025: Applications closing (midnight UTC)
• 22 August 2025: Applicants and awardee(s) informed

(*) Following our privacy policy, we do not disclose your data to any third party and the data we collect is used only for the purpose of processing the funding application.

If you have any questions, please email diversity@w3.org.

The TPAC Inclusion Fund and the W3C Invited Experts Support Fund contribute to the W3C stakeholder strategy, as outlined in the 2025-2028 Strategic Objectives and Initiatives.

The amounts available for the funds are based on W3C member dues, funding from the Community Engagement Champions sponsorship, plus donations.

We encourage you to contribute generously to the W3C Donations Program.

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