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Community Call · internetarchive/openlibrary Wiki · GitHub

Welcome to the Open Library Community Call! We're thrilled to have you join our community. Whether you're a long-time member or brand new, we encourage everyone to participate in these calls to discuss the evolution of OpenLibrary.org.

If you haven't already please fill out the appropriate form on the Volunteers Page.

Zoom Meeting for Community Call
2025 Community Calls Meeting Notes

Our calls typically follow this agenda:

Welcome
- Intros for new people
- Shoutouts and wins in the community
Review unresolved action items
Weekly Updates
- Share what you did last week
- What you plan to do this week (or ask for ideas)
- Blockers (such as waiting for code review)
- Leads can make sure a feature is one that the community agrees on
Open Mic: A time for any additional topics, questions, or discussions like:
- Does it make sense to use this beta library?
- Where in the codebase does this happen?
- Feedback on new team page

If there's a longer topic you'd like to discuss during the Community Call, please add it to the Agenda under "Open-Mic Topics."

Type of Call Schedule Description Community Call Every Tuesday at 9 AM Pacific All community members are welcome to participate. Design Call Every Friday at 9 AM Pacific For those interested in design-related discussions. Communications Call Monthly, Thursdays at 10 AM Pacific Geared towards the communications team.

Note: Design and Communications calls usually have different Zoom links.

Roles and Responsibilities

A member of the community will take on each of these roles, which are rotated regularly.

Document Secretary: Responsible for updating the weekly chart, copying the minutes template, and sending reminders about the Community Call.
Facilitator: Guides the flow of the call.
Notetaker: Records the meeting minutes.

We want everyone to feel comfortable and included during our Community Calls. Here are a few norms we follow to make that happen:

You don't have to have your camera on, but we'd love to see your smiling face if you're comfortable with it!
Please keep yourself muted when you're not talking to minimize background noise.
You may speak up during the meeting. We also encourage the use of raised hands and emoji reactions. However, be mindful that if someone is sharing their screen they may not be able to see it.

We hope these norms help create a welcoming and productive environment for everyone. Thank you for being a part of our community!

We typically do not record our Community Calls. However, if we plan to record a specific segment, such as a demo, we will notify participants in advance.

We provide Zoom's automated captions (live transcription) during our community calls. For more information, please refer to Zoom's documentation. If you encounter any issues with the captions, please let us know.

What if I can't attend a call?

Post in Slack or leave a note in the document ahead of time including what you'd like discussed or need help with.

How often does the meeting notes link change?

Yearly, around December.

Where are the links for the design and communications calls?

The design call notes are in the same document as the community call, to keep things in one place and searchable.

We're thrilled to have you as part of our Open Library community. Please feel free to join any of our calls, share your insights, and contribute to the growth of OpenLibrary.org. Your input is invaluable to us, and we look forward to your participation.

If you're new to our community, don't forget to fill out the volunteer form before joining the Zoom call. It helps us get to know you better!

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