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Showing content from https://edpo.com/privacy-policy/ below:

Privacy Policy - EDPO

 We collect information from you to:

• Provide, operate, optimize and maintain our website, system administration and security

• Handle inquiries and requests and provide you with information and access to our services or resources

• Process the registration form that you submitted via our website

• Schedule a meeting

• Negotiate and execute contractual documents

• Carry out our obligations arising from contracts entered into between us and our clients

• Perform our role as Data Protection Representative pursuant to Article 27 of the General Data Protection Regulation

• Perform administrative duties

• Seek your views or comments on the services we provide

• Compile aggregated statistics about the usage of our website and better understand the preferences of our clients and contacts

• Carry out research and development to improve our services

• Notify you of changes to our services

• Provide you with our e-newsletter

• Send information for marketing purposes

• Carry out other legitimate business purposes, as well as other lawful purposes about which we will notify contacts, visitors and clients.

Our legal basis for processing the Personal Data described above will depend on the Personal Data concerned and on the specific context in which we process it. We primarily rely on four legal bases to process your Personal Data:

1. Where you have given us valid consent to use your Personal Data in certain ways, we will rely on your consent. This includes situations where we will obtain your consent prior to sending your information to our clients for the purposes of handling your requests regarding the use of your Personal Data by our clients.
2. We process Personal Data when it is necessary for us to do so in order to provide our services to our clients, pursuant to their instructions and in accordance with a Mandate Agreement that we have entered into with them.
3. In certain cases, we may process your Personal Data where it is necessary in our legitimate interests, where those legitimate interests are not overridden by your rights and freedoms. This includes direct marketing, usage statistics and analytics to better understand how to use our website so that we can improve our services.
4. In some cases, we may also have a legal obligation to process your Personal Data. If we ask you to provide Personal Data to comply with a legal requirement, we will make this clear at the relevant time and inform you on whether the provision of your Personal Data is mandatory or not (as well as of the possible consequences if you do not provide your Personal Data).

We review our retention periods for Personal Data on a regular basis. We will hold your Personal Data in our systems only for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract, after which time it will be destroyed, unless we are legally required to hold some types of information to fulfil our statutory obligations.

We will not share your Personal Data with any third parties for the purposes of direct marketing or otherwise sell or rent your Personal Data to third parties.

We may share your Personal Data to third parties in the following circumstances or as otherwise described in this Privacy Policy:

• With your consent or pursuant to your instructions

• To consultants, subcontractors and other service providers who need access to such information to carry out work on our behalf or to assist us in the provision of our website and other business-related functions such as website analytics

• As part of a duty to disclose or share your Personal Data in order to comply with a legal obligation, for example, by a court order, or for the purposes of prevention of fraud or other crime, or to enforce or apply our Terms and Conditions or to protect the rights, property or safety of our clients.

When we use third party service providers, we only disclose the Personal Data that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and to keep it for no longer than necessary for the purposes of completing the tasks and providing the services to you on our behalf.

You have the following rights:

• Right to withdraw your consent

If we have asked for your consent to process your Personal Data, you may withdraw that consent at any time.

• Right of access

You can ask us what information we hold about you, and you can ask for copies of your Personal Data.

• Right to Rectification

You can ask us to correct your Personal Data if it is inaccurate or to complete if it is incomplete.

• Right of erasure

You have the right to ask us to delete your Personal Data in certain circumstances (for example, if we no longer need your Personal Data, if you initially consented to the use of your Personal Data but have now withdrawn your consent, if you have objected to the use of your Personal Data and your interests outweigh our interests)

• Right to restrict the processing

In certain circumstances, you have the right to ask us to stop using your Personal Data for a period of time (for example, if you believe we are not doing so lawfully).

• Right to object to the processing

You have a right to object to the processing of your Personal Data where we rely on our legitimate interests to process your Personal Data.

• Right to data portability

You have the right to ask that we transfer the Personal Data that you shared with us to another provider or that we give you a copy in a machine-readable format so that you can transfer it to another provider.

The accuracy of your information is important to us. If you change your e-mail address, or if any of the other information we hold is inaccurate or out of date, please send us an e-mail at privacy@edpo.com or write to us at Avenue Huart Hamoir 71, 1030 Brussels, Belgium.

When you provide us with Personal Data, we take steps to ensure that it’s treated securely.

Non-sensitive details (such as, for example, your e-mail address, etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your Personal Data, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

As part of our services, the information that you provide us with may be transferred to countries outside of the European Economic Area (EEA), which includes all EU countries and non-EU countries Iceland, Liechtenstein and Norway. By way of example, this may happen for purposes related to your requests to exercise your rights under the GDPR with respect to one of our clients. These countries may not have equivalent data protection laws to the EU or benefit from an adequacy decision by the EU Commission. By submitting your Personal Data, you’re agreeing to this transfer and processing. If we transfer your information outside of the EEA in this way, we will take necessary steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EEA, your information may be transferred outside the EEA in order to provide you with those services.

EDPO’s services are not directed at children under the age of 16. We do not knowingly solicit or collect personal information from children under the age of 16.

We respect your data protection and privacy rights. If you have any questions or if you are not satisfied with the way we handle your Personal Data, please feel free to fill our data subject request form here, to send us an e-mail at privacy@edpo.com or to write to us at Avenue Huart Hamoir 71, 1030 Brussels, Belgium.  

If you have any complaints about the way EDPO processes your Personal Data, you can file a complaint with the Belgian Data Protection Authority:  www.dataprotectionauthority.be.

We keep this Policy under regular review. This Policy was last updated on 29 January 2021.

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