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Showing content from https://docs.github.com/en/copilot/reference/copilot-billing/license-changes below:

Making changes to your GitHub Copilot license

Learn how changes to GitHub Copilot licenses affect billing and user access for organizations, enterprises, and personal accounts.

This article provides details about what happens when you add or remove Copilot licenses, for organizations, enterprises, and personal accounts. Use it to check:

• What happens to billing and access
• When those changes take effect
• How proration or refunds are handled

What you need to know about the following actions:

• Upgrading: If you move from a monthly to a yearly plan, the change is immediate. You are charged a prorated amount for the new plan.
• Downgrading/canceling:
  • Monthly plan: Access remains until the end of the current cycle. No refund for unused time.
  • Yearly plan: Access remains until the end of the annual term already paid for.
• Switching plans: Proration applies when switching between monthly and yearly, and the new plan starts right away.

What you need to know about the following actions:

• Billing: Additional Copilot seats are billed for the remainder of the current billing cycle. Charges are prorated based on the date seats are added.
• Access: Users assigned to new seats get access immediately after assignment.

• Billing:
  • Billing for that user stops at the end of the cycle.
  • Reduced seat count takes effect at the start of the next billing cycle.
  • No refunds are issued for unused time in the current cycle.
• Access: If a seat is unassigned during a billing cycle, the affected user can still access Copilot until the end of the cycle.

Additionally:

• If Copilot is disabled at the organization level or licensed users are removed from the organization: Affected users lose access to Copilot immediately. Billing for affected users stops at the end of the cycle. If a user is restored to the organization or Copilot is reenabled during the billing cycle, the users regain access to Copilot immediately.

What you need to know about the following actions:

• Billing: Additional seats are billed on a prorated basis for the remainder of the current billing cycle.
• Access: Assigned users gain immediate access to Copilot.

• Billing:
  • The reduced seat count is effective in the next billing cycle.
  • There are no refunds for the current cycle.
• Access: Users lose access immediately if their seat is removed, but seats can be reassigned within the current cycle until the new count applies.

Additionally:

• If an organization with Copilot seats is removed from an enterprise: Billing for those seats will stop at the end of the billing cycle. The users who had seats assigned by the removed organization will lose access to Copilot unless they receive a seat through another organization.

• If Copilot is disabled at the enterprise level: Any user with a Copilot license will lose access to Copilot immediately. Billing for that user stops at the end of the cycle. If Copilot is reenabled, users regain access to Copilot immediately.

• Proration: Applies when adding seats/licenses or upgrading plans. You pay only for the portion of the billing cycle remaining.
• Access: Assignments and plan changes are effective immediately for affected users.
• Removing or canceling: No refunds are issued for unused time; access continues until the end of the cycle paid for, unless a seat/license is unassigned.
• Reassignment: In GitHub Copilot Business and GitHub Copilot Enterprise plans, unassigned seats/licenses can be immediately reassigned to another user during the current billing cycle.

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