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Assets (Digital Asset Management) - Media Library Advanced Search

The Advanced Search feature enables you to search for media assets in your product environment by choosing from a large variety of filtering criteria to help you find assets that meet the design and content needs of your application.

Performing an advanced search

To access Advanced Search, go to the Assets page within the Media Library.

When you open the Advanced Search, the results you see are unfiltered, meaning, you'll see all the assets in your Media Library. You can select search criteria to narrow your results.

In the Advanced Search, you are provided with a large selection of criteria for filtering your assets. You can set the criteria for your search by clicking on the filters that are displayed in the Advanced Search section, and selecting the relevant values within each filter.

A default set of filters is permanently displayed in the Advanced Search for easy access. You can keep this set of filters, or your Assets administrator can select which filters are displayed (up to 10) and customize their order. This can be set via the Media Library Preference pane.

In any case, you always can add more filters to the set that is initially displayed to search by an even wider variety of criteria.

You can further fine-tune your search by adding your own text in the free text box.

Watch and learn: Perform an advanced search Read how: Perform an advanced search:
  1. Select values from the drop-down filters in the Advanced Search section.
  2. Optional. Enter text in the free text search box to the left of the filter options.
Adding filters

You can add criteria to your search by adding filters to the ones that appear by default. You can add standard filters as well as custom filters.

For your convenience, filters that were Recently used are listed at the top of the + Add more drop-down.

To add filters:

After refreshing the screen or logging out and logging back in to your account, the filters that you added will no longer be displayed in the Advanced Search section. They will again be accessible from the

+ Add more

drop-down.

Search by metadata

Custom filters allow you to search by structured metadata fields.

The Context filter allows you to search by contextual metadata.

The filters for Context and Custom filters can be added to your Advanced Search criteria using the + Add more option.

Search by structured metadata

You can add any structured metadata field that was configured by your Assets administrator as a Custom filter, and you can search for assets that contain specific values for those fields.

You can include as many Custom filters as you like in a single search. When you select multiple different Custom filters, they are treated as 'AND' statements, and the results will include only assets that meet all of the different criteria specified.

To filter by a structured metadata field:

  1. Add the structured metadata field you want to search by to the Advanced Search filters using the + Add more option.
  2. Select the condition to determine how the values you select within the filter are treated.
  3. Select the relevant values to find matching assets.

Values within a structured metadata filter

You can choose how the values within the filter are treated, depending the filter's field type:

For more details on the Advanced Search AND | OR rules and other general search rules, see Search tips and guidelines.

Video tutorial: manage expirations with structured metadata search

Watch this tutorial to learn how to filter by structured metadata dates relative to today. This feature helps you manage expirations by making it easy to find assets within a specific timeframe. Additionally, it enables you create a saved search that serves as a dynamic report of assets nearing expiration, keeping your data always up to date.

Search by contextual metadata

The Context filter enables you to search by contextual metadata.

Depending on the

Media Library Preferences

set for your product environment, the

Context

(contextual metadata) filter may or may not be available in the

+ Add more

filter section. However, even if contextual metadata is not set to be available from the Media Library, existing contextual metadata values are still stored with the asset and can be accessed programmatically using the Cloudinary

Upload

and

Admin

APIs.

To search by contextual metadata

  1. Add the Context filter using the + Add more option.
  2. Select the condition to determine how the contextual metadata field values you enter within the filter are treated.
  3. Enter a contextual metadata key and value pair. Click + to enter an additional field (you can enter up to 5).
  4. Click Apply.

Values within the contextual metadata filter

For more details on the Advanced Search AND | OR rules and other general search rules, see Search tips and guidelines.

Filter drill-down

The following sections provides clarification for certain filters.

Dates

You can search by time-related stats associated with your asset:

Orientations

You can filter by image orientation:

Size and duration

You can search for image and video assets by their size, and you can search for videos by their duration. Enter a range to return assets that match the minimum and maximum you entered, and all values in between. You can also enter only a minimum to return assets that have at least that value, or you can enter only a maximum to return assets that have at most that value. The search is submitted as you type.

Dimensions

You can search for images within a range of dimensions. Choose the option that matches your desired dimensions:

Images:

For videos, you can search by resolution. Select the option that corresponds to your preferred video quality:

Videos:

Formats

You can filter your assets by a wide variety of formats, including popular 3D image formats such GLB, OBJ, FBX and more:

Image Analysis (premium feature)

Tier 2 search capabilities aren't included in the Media Library available with the

Assets Free

plan, which offers essential media management capabilities. They're part of the Media Library for

Assets Enterprise

plans.

You can search for images based on advanced image analysis including the style of the image, the predominant colors of the image, the number of faces (as determined by Cloudinary's built-in face detection algorithm), or the location of a photo. These criteria are valuable for helping you search for assets that fit design or content requirements. If these filters aren't available in your list of filters in + Add more, your account doesn't include Tier 2 search capabilities. Contact us for more options and information.

The

Transparent

option (under

Image Style

) will return any image that contains at least one pixel with an alpha channel. In some cases, images that meet this criteria might not have any visibly transparent or semi-transparent areas. This option is equivalent to including

transparent:true

in a

search method

expression.

Quick searches

Quick searches are popular searches that are pre-defined so you can access them easily. Once you've navigated to a quick search, you can refine it using additional filters and save it as a new Saved Search.

Navigate to one of the quick searches via the search navigation drop-down menu:

Quick searches include:

Saved searches

Save up to 15 searches and revisit them anytime. Additionally, collaborate effectively by sharing commonly used searches with your teammates to aid them in finding the right images. This feature allows experienced users and Admins to provide assistance to those who may not be familiar with the asset organization taxonomy by sharing their saved searches. Searches shared by Admins will be conveniently accessible from users' Homepage.

For Assets Enterprise plans

Saved Search

is a premium feature and its availability depends on your account setup. If

saved search

is not yet enabled for your account and you want to enable it, please contact your Customer Success Manager.

To save a search, click Save Search, give it a descriptive name and optionally share it by inviting teammates.

After saving a search, use the (3-dots) options menu for the following actions:

You can also star your most-used saved searches as favorites, ensuring they're displayed in the My Favorites section on your homepage for quick and convenient access. All your saved searches can be accessed from the search navigation drop-down at the top left.

Saved searches shared with me

If a teammate shares a saved search with you, find it in the Shared with me section of the search navigation drop-down.

You'll receive an email containing a link to the saved search, unless you opt out in the Email Preferences tab of the My Profile Console Settings page.

In Assets Enterprise plans, saved searches shared by an administrator are displayed in the homepage, accessed from the Home tab of the Media Library.

You can refine a search shared with you further and save the updated version under a new name, but you can't modify or overwrite the original saved search.

Sharing saved searches to users' homepages video tutorial

Administrators have the ability to save searches and share them with users, who can then conveniently access these shared saved searches from their homepages.

Search tips and guidelines

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